Terms of Service

Bidding Specialists — The Bidding Workforce Platform™

Last updated: 7 November 2026

  1. Introduction

Welcome to Bidding Specialists.

These Terms of Service (“Terms”) govern access to and use of www.biddingspecialists.com and its associated digital platform, dashboards, applications, tools and online services (collectively, the “Platform”).

The Platform is operated by Bidding Specialists Ltd (“Bidding Specialists”, “we”, “us” or “our”), a company registered in England and Wales.

By accessing or using the Platform, you agree to comply with these Terms. Registered users must accept these Terms during account registration.

If you access the Platform on behalf of an organisation, you confirm that you are authorised to act on its behalf and accept these Terms.

If you do not agree with these Terms, you must not use the Platform.

  1. Scope of These Terms

Bidding Specialists is a bidding workforce and intelligence platform connecting organisations with experienced bidding professionals and relevant tender opportunities, while helping them secure private and public sector contracts.

The Workforce Platform supports four engagement models:

  • On-Demand Support
  • Interim Specialists
  • Permanent Hires
  • BidFunction™

The Bidding Intelligence Platform ecosystem provides, or may introduce, additional bidding tools and capabilities:

  • GovOpportunities™
  • GovFrameworks™
  • Institute of Bidding Specialists™
  • AI-Assisted Matching
  • Supplier and Opportunity Recommendations

These services may be introduced, expanded or modified as the Platform develops. Availability may vary according to account type, eligibility and access permissions.

These Terms govern Platform access and use, including registration, accounts, professional profiles, dashboards, searches, recommendations, communications and learning resources.

These Terms do not constitute an agreement for the provision of paid services.

Paid services for organisations require a separate written service agreement with Bidding Specialists Ltd, signed during onboarding before services commence.

Bidding professionals must enter into an applicable professional or associate agreement before undertaking assignments. Where the law requires work-finding terms or information to be provided earlier, those requirements will be met.

Paid training and educational activities may be subject to separate booking, enrolment or purchase terms provided before booking or payment.

These separate agreements govern the relevant commercial arrangements, fees, payments, service delivery, cancellations, refunds and other contractual obligations. Where they conflict with these Terms regarding the services covered, the applicable separate terms prevail, subject to law.

  1. Eligibility and Registration

The Platform is intended for organisations and individuals acting in a professional or business capacity, although certain educational resources may also be available for personal learning.

To register, you must:

  • Be at least 18 years old.
  • Provide accurate, complete and current information.
  • Have the legal capacity and, where applicable, authority to accept these Terms.
  • Comply with applicable laws and regulations.

Registration and standard Platform access are free of charge.

Bidding Specialists may review, verify, approve or reject account registrations and professional profiles on reasonable grounds, and request supporting documentation where necessary.

Registration does not guarantee approval, unrestricted access, employment, assignments or commercial opportunities.

  1. Account Access, Security and Permissions

Registered users may access Platform features according to their account type, permissions and verification status.

Accounts must not be transferred, sold or shared without authorisation. Organisations may authorise designated representatives to access their accounts, subject to applicable permissions.

Users are responsible for maintaining secure login credentials, keeping account information current, restricting access to authorised individuals and promptly reporting suspected unauthorised access.

Organisations must manage their authorised users and notify Bidding Specialists when access should be withdrawn.

We may implement additional verification, authentication or security measures where reasonably necessary.

  1. Professional Profiles and Organisational Information

Bidding professionals may create profiles containing experience, qualifications, skills, availability, employment history, CVs, portfolios and supporting documents.

Organisations may provide company information, bidding requirements, procurement interests and other relevant business information.

Users must ensure that submitted information is accurate, lawful, current and not misleading.

Professional profiles and selected supporting information may be visible to registered organisations, subject to Platform permissions and privacy controls.

Bidding Specialists may review, verify, moderate or request amendments to submitted information.

Verification does not guarantee professional qualifications, suitability, performance, availability or future engagement.

Organisations remain responsible for their selection decisions, subject to any responsibilities expressly assumed by Bidding Specialists under a separate agreement.

  1. Platform Matching and Professional Opportunities

The Platform facilitates the identification, introduction and matching of bidding professionals with organisations based on relevant criteria, including skills, experience, availability and organisational requirements.

Matching may involve automated technology, artificial intelligence and human assessment, as further described in Section 8.

Recommendations, introductions, invitations and expressions of interest do not guarantee interviews, employment, assignments or contractual engagement.

Bidding Specialists may conduct additional suitability, availability and eligibility checks before facilitating engagements.

Any subsequent engagement remains subject to applicable onboarding and contractual arrangements.

  1. GovOpportunities™, GovFrameworks™ and Procurement Intelligence

GovOpportunities™ and GovFrameworks™ provide, or may provide, access to public procurement information, tender and framework opportunities, market intelligence, opportunity identification, qualification and supplier matching capabilities.

Information may originate from public procurement portals, contracting authorities, framework providers, third-party data providers and other sources.

Bidding Specialists may use automated systems, AI-assisted analysis and human review to identify, classify, summarise, qualify and recommend opportunities.

Although we aim to provide reliable intelligence, we do not guarantee that information is complete, accurate, current or suitable for any particular organisation.

Tender notices, framework requirements, application windows, deadlines, eligibility criteria and procurement procedures may change without notice.

Users must independently verify procurement information against official notices and documentation before making bidding or commercial decisions.

Bidding Specialists does not guarantee qualification for, or success in securing, any tender, framework, grant or contract.

Third-party information may be subject to applicable licensing conditions and usage restrictions.

  1. AI-Assisted Matching and Recommendations

The Platform may use artificial intelligence and automated analysis to:

  • Match bidding professionals with organisations.
  • Recommend relevant tender and framework opportunities.
  • Identify potential supplier and procurement opportunity matches.
  • Analyse professional skills, experience and availability.
  • Classify, summarise and qualify procurement information.
  • Provide related insights and recommendations.

AI-assisted outputs support decision-making and are not guarantees, definitive assessments or substitutes for professional judgement.

Recommendations may contain inaccuracies, omissions or outdated information. Users remain responsible for reviewing outputs and making their own decisions.

Bidding Specialists may apply human oversight, verification and quality controls where appropriate.

Where personal information is processed through AI-assisted matching, we will comply with applicable data protection requirements, including transparency obligations and safeguards for automated decision-making. Further details will be provided in our Privacy Policy.

AI-assisted features may be introduced, modified or discontinued as the Platform develops.

  1. Institute of Bidding Specialists™

The Institute of Bidding Specialists™ provides, or may provide, research, training programmes, workshops, webinars, masterclasses and other professional development resources for individuals and organisations.

Certain activities may require registration, enrolment, booking or acceptance of additional terms.

Educational materials and research publications are intended for general information, learning and professional development. Unless expressly stated otherwise, they do not constitute legal, financial, procurement or other regulated professional advice.

Participation does not guarantee particular qualifications, employment opportunities, tender awards or commercial outcomes.

Users must not reproduce, record, redistribute, resell or commercially exploit Institute materials without authorisation, except where permitted by law or applicable licence terms.

Participants must comply with reasonable attendance, conduct, access and intellectual property requirements.

Paid educational activities are governed by applicable booking or enrolment terms, including relevant cancellation, refund and statutory rights.

  1. Non-Circumvention and Direct Engagement

The Platform facilitates introductions between organisations and bidding professionals.

Users must not deliberately misuse Platform information or introductions to evade contractual obligations lawfully agreed with Bidding Specialists.

This includes using false identities or misleading information to conceal engagements, misappropriating confidential introductions or deliberately assisting another party in breaching an applicable agreement.

Nothing in these Terms prevents professionals from seeking or accepting work elsewhere, or organisations from engaging professionals independently where legally permitted.

These Terms do not independently impose introduction fees, transfer fees, exclusivity obligations or restrictions on future employment.

Any applicable commercial protections or fees must be expressly set out in the relevant separate agreement and comply with applicable employment agency and employment business legislation.

  1. Acceptable Use

Users must use the Platform lawfully, responsibly and professionally.

You must not:

  • Submit false, fraudulent or misleading information.
  • Impersonate another person or organisation.
  • Upload unlawful, discriminatory, defamatory, malicious or infringing content.
  • Use the Platform for spam or unauthorised solicitation.
  • Attempt unauthorised access to accounts, systems or data.
  • Introduce malware or interfere with Platform security or performance.
  • Misuse confidential information.
  • Use Platform information for unlawful or discriminatory purposes.
  • Infringe the rights of other users or third parties.

We may investigate suspected misuse and take proportionate action.

  1. Data Access, Extraction and Redistribution

The Platform may contain proprietary information, professional profiles, procurement intelligence, research, educational resources, databases and recommendations.

Unless authorised, users must not:

  • Scrape, harvest or systematically extract Platform data.
  • Reproduce, redistribute, resell or commercially exploit Platform information.
  • Create competing databases or services using Platform data.
  • Use automated tools to access restricted information.
  • Share professional profiles, CVs or personal information outside authorised purposes.
  • Circumvent technical restrictions or access controls.

Users may access and use information for legitimate purposes consistent with Platform functionality and permissions.

These restrictions do not prevent activities expressly permitted by law or written authorisation.

Third-party data and educational materials remain subject to applicable intellectual property rights and licences.

  1. User-Generated Content and Documents

Users may upload CVs, professional profiles, portfolios, organisational documents, project requirements and other materials (“User Content”).

Users retain ownership of the intellectual property rights they hold in their User Content.

By submitting User Content, users grant Bidding Specialists a non-exclusive, worldwide, royalty-free licence to host, store, process, reproduce, display and share that content only as reasonably necessary to operate the Platform, administer accounts and provide requested functionality, including matching and introductions.

This licence does not transfer ownership to Bidding Specialists.

Users confirm that they have the necessary rights and permissions to upload and share their content.

Users must not upload unauthorised confidential information, personal data or protected materials, and must take reasonable steps to ensure uploads are free from malware.

Personal information will be processed in accordance with our Privacy Policy and applicable law.

  1. Content Reporting, Moderation and Removal

Bidding Specialists may review, moderate, restrict or remove User Content where reasonably necessary to address inaccurate, misleading, fraudulent, unlawful or infringing information, investigate breaches, protect users or comply with legal obligations.

Users may report concerns through the contact details in these Terms or available Platform reporting functionality.

We may request supporting information and take proportionate action, including notifying affected users and providing an opportunity to correct or explain content where appropriate.

  1. Confidentiality

Users must not disclose, misuse or distribute confidential information obtained through the Platform without appropriate authorisation, except where permitted or required by law.

Access to confidential information does not permit its use for unrelated commercial purposes.

Additional confidentiality obligations relating to paid engagements are governed by the applicable separate agreements.

  1. Intellectual Property

The Platform, including its software, design, branding, logos, text, graphics, functionality, proprietary databases, research, educational resources and recommendations, is owned by or licensed to Bidding Specialists Ltd.

All applicable intellectual property rights are reserved.

Users receive a limited, non-exclusive, non-transferable and revocable right to access and use the Platform for its intended purposes.

Users must not reproduce, distribute, modify, reverse-engineer or commercially exploit Platform materials without written permission, except where permitted by law.

Nothing in these Terms transfers ownership of Bidding Specialists’ intellectual property. User Content remains subject to Section 13.

  1. Privacy and Data Protection

Bidding Specialists processes personal information in accordance with applicable data protection legislation, including the UK GDPR and the Data Protection Act 2018, as amended.

Our Privacy Policy explains how personal information is collected, used, stored, shared and protected, including in connection with professional profiles and AI-assisted matching.

Our Cookie Policy explains the use of cookies and similar technologies.

Users submitting information about other individuals must have the necessary lawful basis and authority to disclose it.

  1. Third-Party Services and Data Sources

The Platform may link to or integrate with third-party websites, procurement portals, framework providers, communication systems, technology providers and data sources.

Third-party services may be governed by their own terms, licences and privacy policies.

Bidding Specialists is not responsible for third-party content or services outside its reasonable control, except where responsibility cannot lawfully be excluded.

Users must comply with applicable third-party terms.

  1. Platform Availability and Changes

We aim to provide a reliable and secure Platform but cannot guarantee uninterrupted or error-free access.

The Platform may be unavailable due to maintenance, upgrades, technical issues, security requirements or circumstances beyond our reasonable control.

We may introduce, modify, suspend or discontinue features, including GovOpportunities™, GovFrameworks™, Institute of Bidding Specialists™ resources and AI-assisted functionality, where reasonably necessary.

Where material changes affect registered users, we will endeavour to provide reasonable notice where practicable.

  1. Suspension, Termination and Account Closure

Bidding Specialists may suspend, restrict or terminate Platform access where reasonably necessary, including for material breaches, false information, suspected unlawful activity, security risks, failed verification or material legal or operational concerns.

Where appropriate, we may provide notice and an opportunity to resolve the issue.

Users may request account closure by contacting Bidding Specialists.

Following closure or termination:

  • Account access and restricted features may cease.
  • Professional profiles may no longer be visible to organisations.
  • Uploaded content may be removed from active Platform access.
  • Information may be retained where required or permitted by law, including for compliance, dispute resolution or existing contractual obligations.

Account closure does not automatically terminate separate service, professional or training agreements.

Confidentiality, intellectual property, data-use restrictions and other provisions intended to survive termination will continue to apply where legally enforceable.

  1. Disclaimers and Limitation of Liability

The Platform facilitates access to professional information, introductions, procurement intelligence, research and educational resources.

While we take reasonable steps to support reliability and quality, we do not guarantee:

  • Employment, assignments or commercial opportunities.
  • Identification or engagement of suitable professionals.
  • Accuracy or completeness of user-provided information.
  • Accuracy or suitability of procurement intelligence or AI recommendations.
  • Successful tender, framework, grant or contract outcomes.
  • Particular qualifications or outcomes from educational activities.
  • Uninterrupted Platform availability.

Nothing in these Terms excludes or limits liability for fraud, fraudulent misrepresentation, death or personal injury caused by negligence, or any other liability that cannot lawfully be excluded.

Subject to applicable law, Bidding Specialists shall not be liable for indirect or consequential losses arising from Platform use.

Any exclusion or limitation applies only to the extent reasonable and enforceable under applicable law.

Liability under separate paid service or training agreements is governed by those agreements, subject to law.

  1. Changes to These Terms

We may update these Terms to reflect changes to the Platform, our services, legal requirements, technology or security practices.

The latest version will be published with an updated revision date.

Where changes materially affect registered users, we will take reasonable steps to provide advance notice where appropriate.

Continued use after updated Terms take effect constitutes acceptance where legally permitted. We may request renewed acceptance where necessary.

Users who do not agree should stop using the Platform and may request account closure.

  1. General Provisions

If any provision is invalid or unenforceable, the remaining provisions continue in effect.

Failure to enforce a provision does not constitute a waiver of rights.

Users may not transfer their rights or obligations under these Terms without prior written consent.

These Terms govern Platform use and do not replace applicable separate service, professional or training agreements.

Registration or Platform access alone does not create an employment, agency, partnership or joint venture relationship. Any relationship arising from an engagement will be determined by the applicable agreement, circumstances and law.

  1. Governing Law and Jurisdiction

These Terms are governed by the laws of England and Wales.

Subject to mandatory legal rights and jurisdictional rules, the courts of England and Wales shall have jurisdiction over disputes arising from these Terms.

  1. Contact Information

For questions about these Terms of Service or use of the Platform, please contact:

Bidding Specialists Ltd

Website: https://www.biddingspecialists.com/

Email: info@biddingspecialists.com

Company Registration Number: 11998189

Registered Office: Signature, 18th Floor, 100 Bishopsgate, London, United Kingdom, EC2N 4AG

Registered in England and Wales.